Location: Pampanga

Work Type: Permanent

 Roles and Responsibilities

  • Order Contour Surveys & Soil Tests
  • Order Engineering
  • Order Energy Reports and Review before forwarding to Drafting
  • Provide Working Drawings & all other necessary documents to Certifiers
  • Process payment for QBCC and QLEAVE Insurances and Lodge Building Approval
  • Provide Working Drawings & all other necessary documents for Covenant approval (as required)
  • Liaise with Certifiers to minimize certification timelines both at the beginning and at the end of each build
  • Provide daily summary reports for all jobs as required
  • Keep construction job files up to date
  • Maintain all documents for each home under construction
  • Support Operations and Site Supervisors as required
  • Support Site Supervisors to maintain the workflow for each job
  • Liaise with Clients and Property Managers (and brokers) regarding general updates and handover of properties
  • Compile handover kits including, files, keys, etc. for both client and property manager
  • Print plans as required for the site and collate them into a job file for the supervisor
  • Carry out Quality Control Inspections as required
  • Organise client defects inspections, distribute defects to relevant trade/supplier and ensure all defects are rectified
  • Issue correspondence to clients as required (such as rain delay letters)
  • Save all information that comes in for each job to Onsite Companion (including site photos)
  • Check site photos are clear and show the required information for claims, progress, etc.
  • Upload Documents and Photos to the Client portal on a regular basis
  • Check that client portal activities and documents are accurate
  • Request and File All Form 16’s and Inspection reports at each stage of the job
  • Request Form 21 for Final Practical completion claim
  • Manage Maintenance on all jobs within the 12 month maintenance period and Builders warranty
  • Liaise with colleagues to ensure all maintenance issues are resolved quickly
  • Cancel all services (gas & electricity) once the property has been handed over

Required Experience

  • At least 2 years experience as construction admin

A Successful Candidate must have

  • Accurate with refined attention to detail
  • Highly organised with above-average time management skills
  • Ability to prioritise with the skill to effectively adapt in an often changing environment
  • The ability to identify and control the controllable and strongly influence the rest
  • The ability to be respectfully assertive in implementing and maintaining action plans
  • Strong in all forms of communication (telephone, written, and verbal)
  • Adaptable to communicate at various levels with both internal and external stakeholders
  • Effective negotiation skills
  • Commitment to a team environment and pride in a collectively achieved result
  • Excellence in customer service and delivery must be the primary motivator to be successful in this role

ShoreXtra Perks

  • Free barista-style coffee
  • Free parking and jeepney services
  • Highly engaged team
  • Unlimited potential for growth
  • Challenging role
  • Fun and family-oriented working environment