Location: Pampanga

Work Type: Permanent

Job Description

The duties and responsibilities of the Executive Assistant typically include but are not limited to provide high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests, and performing clerical functions. The Executive Assistant is a facilitator and communication channel for the executive team and the organisation.

Roles and Responsibilities

  • Communication proficiency – type reports, memos, letters, and other documents
  • Facilitate internal communication (e.g. distribute information and schedule presentations)
  • Complete expense reports for multiple executives
  • Ability to record, type, and distribute meeting minutes
  • Heavy calendar management
  • Coordinate daily calendars and events
  • Planning appointments
  • Make travel arrangements
  • Time management
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures

Minimum Qualifications

  • Four-year university degree in Business Administration preferred or equivalent experience in a related field
  • Proficient with the following software programs: OneNote, PowerPoint, Box, Skype, and Bluebeam/Adobe

A Successful Candidate must have

  • Effective oral and written English communication skills
  • Strong communication skills with the ability to interact productively with the team
  • Keen attention to detail, with an ability to spot errors
  • Strong analytical and organizational skills
  • The ability to work efficiently – allocate one’s own time efficiently; handle multiple demands and competing priorities; efficiently processes paperwork
  • Proficiency with Microsoft Excel and Outlook (includes calendar and contact management)
  • Well-developed time management and organization skills

ShoreXtra Perks

  • Free barista-style coffee
  • Free parking and jeepney services
  • Highly engaged team
  • Unlimited potential for growth
  • Challenging role
  • Fun and family-oriented working environment